|Submission of REGISTRATION PORTION of OAM Application||April 18, 2018|
|Approval of your ancillary meeting program and registration form description||One week after receipt from AIS|
|Submission of meeting specifications including audio-visual equipment, food & beverage selections, and room setup.||July 11, 2018|
|Ancillary Meeting Registration Reports
Once the AMCIS 2018 registration site is live, we will post the number of registrants on the “Ancillary Meetings” page on the AMCIS 2018 website by end of the day, every Tuesday.
You will receive a full report with names, dietary restrictions, email address (TBD), twice before the conference begins.
– July 16 – first report
– week of Aug. 6 – second report
– You will receive the most current report when you check in at the onsite registration desk.
|Meeting Planning Coordination Fee
Audio-Visual and Podium Requirements
|Screen Package Only||Includes Tripod screen, cart, cabling, install and dismantle.||$260|
|LCD Projector Package – AIS Owned*
*Based on availability. You will be notified.
|Includes Tripod screen, 4,000 lumens LCD Projector, cart, cabling, install and dismantle.||$300|
|LCD Projector Package – Hotel||Includes Tripod screen, 3500 lumens LCD Projector, cart, cabling, install and dismantle.||$550|
|Podium Microphone and Podium*||All cabling installed and dismantled (mixer and speaker required). *Includes podium rental fee.||$95|
|Table Microphone||All cabling installed and dismantled (mixer and speaker required).||$70 per mic|
|Microphone Mixer and Speaker||A mixer and speaker must be ordered if a microphone is ordered. More than 4 microphones ordered and there will be additional charges.||$335|
|Wireless Hand-held or Lavaliere Microphone||All cabling installed and dismantled (mixer and speaker required).||$160 per mic|
|Podium||Based on availability.||$25|
|Estimated prices are quoted on a per day basis and include labor for installation, dismantle and verification. Any additional labor requests such as a dedicated technician can be requested, and a detailed estimate will be forwarded.
If you are unsure of your Audio-Visual needs at this time, please select “none” and add a comment in the box below. You can always return to this application and change your order.
IMPORTANT: Laptops are not provided. Please remind all presenters to bring their own.
Food & Beverage
Should you require assistance or have questions during this process, contact Jordan Alexander at firstname.lastname@example.org.